Basic Information

Reference Number

0000246364

Issuing Organization

Algoma University

Project Type

RFP - Request for Proposal (Formal)

Project Number

RFP#SRBBC.73.2023

Title

DESIGN, BUILD, FINANCE & MAINTENANCE OF STUDENT RESIDENCE BUILDING - BRAMPTON

Source ID

PU.AC.ON.807039.C111071

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Job Location

Brampton, Ontario

Description

The RFP is an invitation by AU to prospective Proponents to submit a Proposal for the Algoma University Student Residence Building. AU is seeking to enter into an agreement with a qualified Proponent to Design, Build, Finance and Maintain a new Student Residence Building for AU’s Brampton campus.

Submission Details:
All submissions must be emailed to AU Contact by the Submission Date/Time listed in the RFP Timetable below.

Public Opening:
Not Applicable

Submission Deadline:
Wednesday, July 05, 2023 by 2:00:00 p.m. (ET)

All times noted are Eastern Time Zone (ET). The RFP timetable is tentative only and may be changed by Algoma University at any time. All times are according to the Contact Persons’ computer clock.

Conditions for Participation:
Stage I will consist of a review to determine which Proposals comply with all of the Specific Requirements, if applicable. Proponent must answer ‘YES’ to all of these requirements in order to proceed to Stage II.

Specific Requirements
The RFP is an invitation by AU to prospective Proponents to submit a Proposal for the Algoma University Student Residence Building.
AU is seeking to enter into an agreement with a qualified Proponent to design, build, finance and maintain a new Student Residence for the AU Brampton campus. The building should meet or exceed local building codes and standards and provide a safe, high-quality and cost-effective living environment to support the overall well-being of AU’s diverse student population.

Algoma University’s Brampton Campus has identified the need for an off-campus student residence that would accommodate approximately 350-450 students. We are seeking proposals from experienced developers and builders who can design and construct a modern and energy-efficient residence within a 2-year timeline. The residence should feature contemporary design, quality materials, and sustainable features.

The Successful Proponent will be responsible for financing the project as well as the for the ongoing maintenance and upkeep of the facility, ensuring that it meets the highest standards of safety and comfort for our students. AU is open to different lease agreement options that align with the University’s objectives and operational needs, including but no limited to the following transaction structures:

Scenario 1: Proponent will be responsible to design, build, finance and maintain the student residence building and AU will be responsible for rent setting and residency operations. AU will enter into a lease agreement with the Successful Proponent for the student residence component of the building.
Scenario 2: Proponent assumes full responsibility to design, build, finance, maintain and the operations of the student residence component of the building and enters into occupancy agreements with AU students, rent subject to AU approval. Additional collateral agreements as further outlined below in Section 4.3
Scenario 3: Proposed Alternate Transaction Structure - Proponents can outline an innovative partnership approach..

Mandatory Submission Requirements:
6.1 Submission
Other than inserting the information requested on the mandatory submission forms set out in the RFP, a Proponent should not make any changes to any of the forms. Proponents submitting Proposals that do not meet the mandatory requirements will be provided an opportunity prior to the rectification date to rectify deficiencies identified in the Rectification Process.
6.1.2 Submission Form (Appendix 1)
Each Proposal should include a Submission Form completed and signed by an authorized representative of the Proponent.
6.1.3 Financial Commitment Form (Appendix 2)
Each Proponent must include a completed Rate Bid Form according to the instructions contained in Appendix 2 and any related form(s).
6.1.4 Form of Agreement (Appendix 3)
Each Proponent should provide a copy of the proposed form of agreement as per Appendix 3 instructions, in a separate file.
6.1.5 Reference Form (Appendix 4)
Each Proponent should complete the Reference Form and include it with their Proposal.
6.1.6 Mandatory and Rated Requirements Questionnaire (Appendix 5)
Each Proponent must complete the Mandatory and Rated Requirements and include it with their Proposal. Questionnaires are evaluated comparatively based on the responses provided. Proponents should provide complete answers to questions within their questionnaire. Supporting documentation referenced by the Proponent in their questionnaire will not be evaluated. Submissions of the completed questionnaire file must be in Excel for Stage I: Mandatory Requirements, and in Word/PDF for Stage II: Rated Requirements.
6.1.7 Rectification Process
The rectification process will be limited to only allowing rectification of the following components of a Proponent’s Proposal:
a. Appendix 1 – Only to confirm Signature and Proponent Information provided;
b. Appendix 2 - Missing component of pricing;
c. Appendix 3 - Only to confirm Proponent Agreement comments included;
d. Appendix 4 - Only to confirm Reference Information provided.

Proposals satisfying the mandatory requirements before the rectification date will proceed to Stage I Specific Requirements. Proposals failing to satisfy the mandatory requirements will be excluded from further consideration.

Complete submission requirements are provided within the acquisition document(s).
Scored Submission Requirements:

Proponents that “Pass” Stage I - Specific Requirements will move on to Stage II. Proponents that do not “pass” (answer “yes” to all criteria) will not move on to Stage II. The following is an overview of the categories and weighting for the rated criteria to be used in Stages II and III of the RFP.

Proponents who do not meet a minimum total rated score of 60% in Stage II will not be considered to proceed to Stage III of the evaluation process.

A maximum of three (3) of the highest scoring Proposals from Stage II may advance to Stage III. If the 4th place Proposal (if applicable) is within one (1) point of the 3rd place Proposal, then the 4th place Proposal may also move on to Stage III.

All vendors that are considered for Stage II will move on to Stage III.

Rated Criteria Category Weighting (Points)
Stage II 60

Experience and Qualifications of the Company 15.75
Approach and Methodology 37
Risk Assessment Plan 4.25
Accessibility (AODA) and Sustainability 3

Stage III - Presentation10
Stage IV - Pricing 30
Total Points100

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).

Duration of Agreement:
The term of the lease would be ten (10) years, with multiple five (5) year options to extend. The lease would be a net lease in favour of the landlord upon terms submitted by the Proponent and thereafter agreed upon and incorporated into the Agreement.
Algoma University expects that the services shall be in place for the Fall 2023 Semester in the Sault Ste. Marie campus, ideally with some service starting at the beginning of September.

Negotiation:
At the end of the evaluation process, AU may identify one or more Proponents with whom it wishes to enter into negotiations, by written notification. See acquisition document(s) for further detail.
Responses must be submitted in English.

Suppliers should note that information contained within this Acquisition Notice is subject to change. Suppliers are encouraged to download the acquisition document(s) which contain the most current information.
If there is a conflict between the acquisition document(s) and this Acquisition Notice, the acquisition document(s) will take precedence.

Dates

Publication

2023/05/01 11:46:16 AM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2023/06/16 02:00:00 PM EDT

Questions are submitted online

Closing Date

2023/07/05 02:00:00 PM EDT

Prebid Conference

2023/05/16 01:00:00 PM EDT

Contact Information

Meeka Bruni

705-949-2301

procurement@algomau.ca

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

2023/05/16 01:00:00 PM EDT

Location

meet.google.com/fmm-qnxz-tgh

Event Note

Google Meet joining info
Video call link: https://meet.google.com/fmm-qnxz-tgh
Or dial: ‪(CA) +1 647-733-4570‬ PIN: ‪366 546 332‬#
More phone numbers: https://tel.meet/fmm-qnxz-tgh?pin=3410130075705
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Meeka Bruni
email: procurement@alogmau.ca

NOTE: ONLY online submissions via email will be accepted for this procurement.

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